# LoansFlow — Loan Document Checklist

**Purpose:** Everything lenders typically ask for, in one printable list.  
**Updated:** October 5, 2026  
**URL:** https://loansflow.loan/guides/checklist.html

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## A. Identity & business formation

- [ ] Government-issued photo ID — Driver's license, passport, or state ID for each owner.
- [ ] Social Security numbers of owners with 20%+ — Every owner holding 20 percent or more of the business.
- [ ] EIN confirmation letter (CP 575 or 147C) — IRS letter verifying the employer identification number.
- [ ] Articles of incorporation or organization — Filed with your state.
- [ ] Bylaws or operating agreement — Corporate governance document.
- [ ] Business licenses and permits — State, county, and city-level licenses for your industry.
- [ ] DBA registration — Required if operating under a fictitious name.
- [ ] Franchise agreement (if applicable) — Include the full executed agreement.

## B. SBA forms

- [ ] SBA Form 1919 — Borrower Information Form — Primary application form.
- [ ] SBA Form 912 — Statement of Personal History — For every owner with 20 percent or more.
- [ ] SBA Form 413 — Personal Financial Statement — For every owner with 20 percent or more.
- [ ] SBA Form 159 — Fee Disclosure and Compensation Agreement — Required only if a broker or consultant is paid.

## C. Tax and financial statements

- [ ] Three years of business federal tax returns — All schedules, including 1120, K-1, or Schedule C.
- [ ] Three years of personal federal tax returns (owners 20%+) — All schedules for each qualifying owner.
- [ ] Year-to-date profit and loss (within 90 days) — Interim P&L statement.
- [ ] Current balance sheet — As of the most recent month-end.
- [ ] Twelve months of business bank statements — All business deposit accounts.
- [ ] Debt schedule — List every existing loan, line, and lease with balances, rates, maturities.
- [ ] Accounts receivable aging report — Shows outstanding invoices by age bucket.
- [ ] Accounts payable aging report — Shows outstanding payables by age bucket.

## D. Business profile

- [ ] Business overview and history — One to three pages: what you do, major customers, and operational status.
- [ ] Resumes of principals — One page each, emphasizing management and industry background.
- [ ] Business plan — Required for startups and SBA 504 loans.
- [ ] Cash-flow projection — Required for startups or if cash flow is inconsistent.

## E. Collateral and project

- [ ] Purchase agreement — Contract for asset or property being acquired.
- [ ] Equipment quotes or invoices — From vendors; include model numbers and useful life.
- [ ] Real estate appraisal — Lender orders this; you provide access.
- [ ] Phase I environmental report — Required for SBA 504 real estate projects.
- [ ] Existing mortgage or loan statements — For any debt being refinanced.
- [ ] Property photos or rent roll — For income-producing real estate.

## F. Mortgage extras

- [ ] Thirty days of recent pay stubs — From every wage-earning borrower.
- [ ] Two years of W-2 forms — From every wage-earning borrower.
- [ ] Two months of personal bank statements — All personal deposit accounts.
- [ ] Gift letter — Required if the down payment comes from a donor; must state no repayment is expected.
- [ ] Divorce or child-support documents — Include decree and payment history if relevant to DTI.

## G. Before you submit

- [ ] Run the payment and DSCR numbers — Use the SBA and commercial calculators at /tools/.
- [ ] Verify broker licensing — Check NMLS at nmlsconsumeraccess.org.
- [ ] Confirm no upfront fees — Reputable lenders do not collect fees before commitment.
- [ ] Read the fee disclosure (Form 159) — Understand what you are paying and to whom.
- [ ] Keep a copy of everything — Save PDFs of every page you submit.

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*This checklist covers what lenders typically request. Your lender's list controls — always ask for their exact requirements.*